Church Notices

Privacy Policy Statement; GDPR

The following Privacy Statement follows the guidelines of the Church of England, and will apply to all records kept by each of the PCCs of the Benefice.  The location of this statement in this website may change in the coming days, but the content is essentially 'as is'.



The Parochial Church Councils (PCC) of Beaulieu, Exbury and East Boldre

  1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed bythe General Data Protection Regulation (the “GDPR”).

  1.  Who are we?

The Parochial Church Councils (PCC) of Beaulieu, Exbury and East Boldre are the data controllers (contact details below).  This means they decide how your personal data is processed and for what purposes.


  1. How do we process your personal data?

The Parochial Church Councils (PCC) of Beaulieu, Exbury and East Boldre comply with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running within the Benefice
  • To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.
  1. What is the legal basis for processing your personal data?
  • Explicit consent of the data subjectso that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.
  1. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third partiesoutside of the parish with your consent.


  1. How long do we keep your personal data[1]?
    We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

  1. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the Parochial Church Councils (PCC) of Beaulieu, Exbury and East Boldre hold about you;
  • The right to request that the Parochial Church Councils (PCC) of Beaulieu, Exbury and East Boldre correct any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for Parochial Church Councils (PCC) of Beaulieu, Exbury and East Boldre to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller.
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data. [This only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.
  1.  Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

  1.  Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Parish Administrator, on 01590 612242.

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.


[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: -

A walk of witness on Good Friday

Members of the three parishes of East Boldre, Exbury and Beaulieu walked through the village of East Boldre on Good Friday morning.  The group was welcomed to St Pauls, East Boldre by Father John White (Rector of the Benefice)  and by the wardens, Graham Sterling and Marigold Jordan.  Prayers were said at four parts of the journey, led by Jane Barnecoat-Chongwe.  The weather was uniformly dreadful, but the spirit of witness was strong.  Coffee and Hot Cross buns were kindly provided, as we reached our goal of Hatchetts Pond.  Pictures (thanks to Carol Mileusnic) can be seen by clicking here.

Peter Melhuish

Waterside Churches Together Night Shelter; an update

Waterside Churches Together Night Shelter update

During 2017 the churches of the Waterside area felt that there was a need to provide some shelter to homeless folk who seek refuge in the Waterside area.

An ecumenical management group was formed and four churches on the area offered their buildings (Marchwood, Hythe, Dibden Purlieu, and Fawley) to be used to house the homeless on four nights a week.

Volunteers were sought and more than 60 offered (6 from Beaulieu Abbey) their help. This help covered the manning of the shelter at night, cooking evening meals and breakfast, transporting beds and cooking equipment between venues. Two full time ‘organisers’ were recruited (expert in social matters and homeless welfare) who provided training for the volunteers, were first point of reference with those needing a bed and generally managing the activities. The organisers were also the formal first point of contact with the various homeless agencies operating in the Waterside.

The project was planned to run for 14 weeks (during the worst of the winter) and was concluded at the end of February.

The Night Shelter is now a registered charity.

A review meeting was held in mid-Marchand Chair of the Trustees, Rev Edgar Ruddick summarised the first winter:

  • Operating on only 4 nights, non-consecutively, has been an issue.
  • A multi-centre model as current, and spread across our community does not have easy appeal.
  • Changing patterns of homelessness are moving homeless folk towards larger cities.

The Trustees of the charity and now thinking ahead to next winter and have posed themselves the following questions:

  1. Is a 7 night provision on the Waterside possible and could it be at a single location ?
  2. Should the catchment area be widened to include Totton ?
  3. Might a New Forest-wide approach be adopted in partnership with the Lyndhurst Anglican Deanery who are exploring their own needs for the homeless ?
  4. Should an evening meal service at one location be offered in late Autumn as a precursor to the offer of a shelter later in the winter ?

These and other issues relating to the homeless and those who are connected with the Food Bank are to be discussed in the coming months.

As a part of the Christian community in the Waterside we should support the Night Shelter both with our continued prayers and practical help as the plans develop for the 2018/9 winter.

John Hughes

Palm Sunday; a Benefice Walk

The Beaulieu Band and the Beaulieu Abbey Church choir, preceeded by Dolly the Donkey,  led an enthusiastic group of worshippers from the centre of Beaulieu Village to the Abbey Church.  Father John led the group in prayers and hymns, first at the School, then at the Garage and finally at the Tumbrells.   Pictures of the walk can be found by clicking here.

The Beaulieu Benefice Summer Day Out

We are planning a lovely charabanc trip from Beaulieu to Wells via Wilton on Tuesday June 26th . We shall leave the Abbey Meadow at 10am, a coffee stop in Wilton and onwards to Wells.

Our day will conclude with Evensong in the Cathedral, before a gentle drive back to Beaulieu. Fuller details nearer the time, if you are interested names to John and Kathy Hughes 02380207433 or This email address is being protected from spambots. You need JavaScript enabled to view it. or to the Benefice Office 01590 612242.

All are welcome so please come and bring a friend